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Third-Party Applications

What is a third-party application?

Third-party refers to another company making software for the original vendor’s product. For example, VCU contracts with Google for their product, G Suite. G Suite offers built-in apps like Google Sheets. Other companies may provide applications or “add-ons” that provide advanced features for Google Sheets such as removing duplicates or mail merge. These would be considered third-party applications.

Trusted Applications

The university has some trusted third-party applications that interface with G Suite. Some applications require that departments purchase licenses, and others are available to VCU faculty/staff at no cost. If an application requires a purchased license, please contact Technology Services before purchasing as there may be volume discounts available.

Currently trusted third-party applications:

Smartsheet - recommended partner solution for project and process management
Yet Another Mail Merge - create email campaigns with Gmail and Google Sheets

Google has also reviewed and listed recommended products that can interface directly with G Suite. These recommendations can be found on Google’s G Suite site, https://gsuite.google.com/partner/recommended.

Account Security

Each third-party application has its own Terms of Service. Anyone using these apps must still adhere to VCU policies and procedures when using their @vcu.edu account.

Every application, that you have ever allowed to access your VCU Google account, keeps that access forever or until you take steps to revoke the access. You should only give access to trusted applications. If you don’t use a service or application anymore, you should remove its access just to be safe. Use this link to take you directly to the applications that have access to your VCU G Suite account:
https://security.google.com/settings/security/permissions?pli=1

Technology Services uses a third-party monitoring product, Cloudlock Cloud Security Fabric, to monitor what applications have access to VCU Google accounts and can use this tool to revoke access to applications that pose a security risk to VCU data. The Information Security Office is responsible for approving or denying applications. If your application's access has been denied or revoked, exception requests can be submitted to http://go.vcu.edu/securityexception.