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Google Apps at VCU

G Suite at VCU allows faculty and staff to take advantage of Google’s cloud-based services.  G Suite allows faculty and staff easy collaboration via email, chat, video conferences, social media, real-time document collaborations and more, all while maintaining their “eID” email address. 


Contacts +

Managing and getting in touch with contacts is as easy ever with Google contacts.

Calendar +
With Google Calendar, you can keep a calendar for yourself, share another with your friends, and subscribe to public calendars to stay up on all the great event on campus.



Tips & Tricks

Drive +

Access, organize and share all your files from any device, anywhereEnjoy unlimited storage with your VCU apps account. 


Tips & Tricks



Groups +

A Google Group is an online environment for discussing items related to a specific subject, such as Google Training or Committee XYZ .   Members are added to the group by the owner of the group and the group will be assigned a specific email address.  A group can contain multiple topics. Topics are different discussions related to the group's subject. Topics in a group about Google Training might be “What content show we include in a workshop?” or “Post topics for Monday's meeting.”   Topics can contain multiple posts. Posts are replies from readers to the topic.

Google Groups allows you to have online and email groups. Here are some things you can do with Google Groups:

  • Engage in discussions about a specific subject.
  • Create a question and answer staff support group for a project.
  • Organize meetings or conferences among members of a group.
  • Read group posts through email (everyone) and/or the online interface (VCU domain only).

There are two types of Google Groups user roles: participants and administrators. Participants subscribe to groups and participate in group discussions. Administrators create new groups and manage group members, discussions, and other settings. A role's permissions determines what a user can do within a group.

To request a Google Group be created for your group, contact

Get started with Google Groups

Please note: Google Groups are different than groups created in your personal Contacts.  Learn how to create a Contact group here.

Hangouts +

Hangouts is a way to communicate instantly no matter what device you’re on. Whether you’re using a computer, an Android, or iOS device, you can access conversations in one place. Turn any Hangout into a live video call with up to 25 people or simply choose a contact to start a phone call.

Desktop experience

With Hangouts, you can always connect with others, even from your computer. And your conversations are always synced so it’s easy to pick up right where you left off. 

Mobile experience

Hangouts transitions effortlessly between desktop and mobile (Android and iOS) so you can start a Hangout on your computer, and continue it on the go!

Quick starts
Sites +

With Google Sites, you and your team can easily build and publish internal web sites. Use a WYSIWYG editor or work directly with HTML. You can even embed Google calendars and other gadgets on your site!

Getting started with Sites
Create a site, add and edit pages, and share your site with others.

Web Standards & Guidelines
The standards apply to all websites on all VCU web servers and other domains that include VCU branding into their site. Sites created in the VCU Google domain contain / and must adhere to VCU standards and guidelines.

Google Sites Help Center
Go to the Help Center for more instructions on using Google Sites.

Keep +

Create, share, and work together on notes and lists. Make to-do lists, transcribe voice memos, take photos as reminders, and more.

Get started with Keep

In the G Suite Learning Center, your will find easy to follow steps that walk you through how to use Keep, tips, FAQs and a cheat sheet you can print off for easy reference while you are getting familiar with Keep. 

Google Keep Help Center
Go to the Help Center for more instructions on using Google Keep.

Learn how to use Google Keep on the computer, Android, iOS devices and the Chrome extension. Create and edit notes and lists, organize, search your notes and lists. Set reminders that will show in your calendar and troubleshooting issues.